2 project overview

ADMIN DASHBOARD: 60 – 70 hours

The Admin Dashboard will provide an overview of all client accounts to VetSoft. It will also allow VetSoft to create new whitelabel accounts in order to onboard new clients. This section will greatly improve the accuracy of billing, as VetSoft would be able to determine the exact amount of accounts to bill for each client.

CONSULTATION DASHBOARD: 50 – 60 hours

The Consultation Dashboard will facilitate the management and treatments of patients within the vet’s consulting room. The vet will have access to certain sections of the Reception Dashboard, to be determined by consultation with VetSoft. This will work on a permissions basis whereby access it given to certain functions. 

CLIENT ONBOARDING / DATA SYNC: 25 hours

Upon launch, existing client data would need to be migrated to the new VetSoft product. This will be done via a developed script to transfer and re-arrange data to suit the new cloud-based platform.

RECEPTION DASHBOARD: 165 – 190 hours

This is where the bulk of the functionality will sit. It will allow the reception/front desk to effectively manage clients, patients, billing and stock. 

The receptionist will be able to:

• Add/Edit a client
• Add/Edit a patient
• View and filter an overview of all clients and patients, including their own profile with purchase/treatment history
• Add/edit a treatment schedule per patients. This will allow automated emails to inform clients of follow-up appointments and/or next vaccination schedules etc.
• Add/Edit the patient status or add/edit special flags/notes to their profile
• Create/Edit product/service combos
• Create/Edit new appointments via the booking calendar – each Vet will have their own calendar slots and times. 
• Create and email customer invoices and quotations – in keeping with modern trends, we suggest not adding the function to print invoices, but rather using email. Integrating with external harddrive will incur additional costs. 
• Create a phone book where important contact numbers and information can be stored for easy access in case of emergency.

HOSPITAL ADMISSION & DISCHARGE / HOSPITAL QUEUE: 25 hours

Admission:

• Load patient from overview
• Select Admin to hospital
• Select Dr/Vet
• Enter symptoms
• Confirm Hospitalisation
• Options to print a form/page containing:  hospital form, indemnity form, treatment box

Discharge:

• View the hospital queue
• Move patient to the discharge queue
• Transfer a patient to a different location/branch

POS: 50 – 60 hours

• Scan barcode with scanner or manually input barcode  * Hardware integration cost to be determined
• Select to pay cash or credit card
• Print till slip to the printer: If cash – auto-open the cash till drawer * Hardware integration cost to be determined

*here we will need to consider hardware integration with the till & tillslip printer

STOCK CONTROL: 50 – 60 hours

Create new stock:

•  List stock categories and select relevant category
•  Insert stock information – product codes, supplier etc
•  Set if stock should prompt to print drug label on checkout
•  Insert dosage information

Receive Stock:

• Select warehouse/branch
• Select supplier
• insert stock invoice details
• Insert product info & quantities etc

When stock is loaded, the system will automatically add new quantities to the total, and when a sale is made, quantities will be subtracted

STRAYS – LOST & FOUND: 25 hours

Load new stray

• Insert client details (who brought the stray in)
• Insert information for animal (option to also load a photo)
• Information about where it was found
• Location information about where the stray is kept

Edit stray profile

View/Search all stray animals

Set stray as “found” to remove from section

*This could also eventually become a public directory where people can try and find their animals. Would require additional costing. 

LAB TRACKING: 10 hours

Browse to the patient and insert new lab record

Request lab record – the vet will select a lab and an auto-email will be sent for a sample to be collected

When results return: vet can insert relevant result text and the lab request will remain under the patient profile for future viewing

MICROCHIP NUMBER UTILITY: 6 hours

Insert microchip number to patient’s profile – will be saved here for future reference and be searchable on the system.

*Additional cost would apply if we need to integrate with a microchip scanner

DRUG LABEL PRINTING – TBC

Integrate sticker printer to enable printing of labels on checkout.

HARDWARE INTEGRATIONS – Requires cost estimate after getting hardware specs/documentation

• Till slip printer
• Till (To trigger open event)
• Drug label/sticker printer
• Barcode Scanner
• Microchip Scanner

Execution of this work is a collaboration –
a perfect blend of creativity, forward-thinking, and experience between
DIGITAL DRAWING ROOM + WAPP